Entry-Level Administrative Assistant

Pertinent Information: Excellent opportunity for a recent graduate or someone looking to change careers. Our customer is not looking for a great deal of experience – 0-1 years in acceptable as long as the candidates have the right attitude and an eagerness to learn. Full details to be provided at time of interview.

Wage: $19-23/hr + comprehensive benefits package.

Location: Oldcastle, ON.

Job Description

Our Customer is seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join their busy shop. This position is ideal for someone looking to start their career in an office environment and gain valuable administrative experience. The successful candidate will provide day-to-day administrative support, assist with office operations, and help ensure a positive experience for clients, visitors, and team.

Key responsibilities to include the following, but not limited to:

  • Answer and direct incoming phone calls in a professional manner.
  • Greet and assist visitors, clients, and vendors.
  • Manage incoming and outgoing mail, courier deliveries, and office correspondence.
  • Schedule appointments, meetings, and maintain calendars as required.
  • Prepare, format, and distribute documents, reports, etc
  • Maintain organized filing systems, both electronic and paper-based.
  • Perform data entry and ensure information is accurate and up to date.
  • Assist with ordering and maintaining office supplies and inventory.
  • Support various departments with administrative tasks and special projects.
  • Scan, photocopy, and distribute documents as needed.
  • Maintain confidentiality of sensitive company and employee information.
  • Perform other administrative duties as assigned.

Qualifications

  • Preference give to those candidates who have completed the Business Administration program at the college level
  • Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint).
  • Strong verbal and written communication skills
  • Excellent organizational and time-management abilities
  • Strong attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Professional attitude with a willingness to learn.
  • Strong customer service orientation.
  • Ability to prioritize multiple tasks in a fast-paced environment.
  • Dependable, punctual, and adaptable.
  • Basic problem-solving and critical-thinking skills.
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