Pertinent Information: Full-time, direct hire position. Steady days, Monday – Friday 8:00 – 4:30 pm. Full details to be provided at time of interview.
Wage: $29-$31/hr depending on experience. Benefits package. RRSP matching and discretionary performance bases bonuses.
Location: Lakeshore, ON.
Job Description
The Office Manager is responsible for overseeing the day-to-day administrative operations of a busy multi-trade construction company. This role ensures efficient office management, supports project teams, and maintains strong coordination between field operations, finance, and senior leadership. The ideal candidate is highly organized, proactive, and experienced in working within a fast-paced construction or project-based environment.
Key Responsibilities
Office Operations & Administration
- Manage daily office operations to ensure efficiency and productivity
- Develop, implement, and maintain office policies and procedures
- Coordinate office supplies, equipment, and vendor relationships
- Ensure compliance with company policies and health & safety regulations
- Managing incoming/outgoing correspondence
- Preparing documentation, managing contracts and coordinating with subcontractors and suppliers
Project & Operational Support
- Assisting in coordinating crew schedules, job production, project timelines and dispatching trades
- Provide administrative support to project managers and site supervisors
- Assist with project documentation, contracts, permits, and compliance tracking
- Maintain and organize project files, drawings, and records
- Coordinate communication between field staff and head office
Human Resources & Payroll Support
- Assist with onboarding, employee records/files, documentation, etc
- Support payroll coordination, timesheet collection – handling and inputting payroll timesheets
- Maintain confidentiality of employee information and HR files
Communication & Coordination
- Act as the primary point of contact for internal and external stakeholders
- Manage correspondence, phone calls, and scheduling of meetings
- Coordinate company events, meetings, and training sessions
Qualifications
- Diploma/degree in Business Administration
- Minimum five (5) years of experience in construction administration, scheduling, office management
- Strong knowledge of construction processes, terminology, and documentation (preferred)
- Proficiency in Microsoft Office Suite, Google Applications, and construction management software
- Excellent organizational, multitasking, and time-management skills
- High level of attention to detail and problem-solving ability