Pertinent Details: Direct Hire opportunity with a company that has been operating since 1968, and is non-automotive/manufacturing. Opportunity of advancement for the right candidate through succession planning and retirements in the next five years(5) years. Regular work hours are 8:00 am to 5:00 pm Monday to Friday, with occasional additional time as required to meet workload obligations.
Location: Windsor, ON
Compensation: $65-75K + benefits + store discounts + eligibility in RRSP program
Job Description:
Assisting the Controller in all aspects of accounting and finance for the organization. Responsible for payment applications for customer accounts and to provide support for accounts receivable, accounts payable, payroll, and general accounting functions. This role will be a back up for the Controller in times of absence.
The primary job duties and responsibilities include and are not limited to:
Accounts Receivable:
- Provide support for the creation of invoices and credit memos for traditional and web-based sales.
- Enter customer invoices on customer specific portals.
- Run monthly statements of accounts, as required
- Support customer requests for additional information about their account details and reconciliation when required.
- Maintain and update customer account profile information, as required.
- Collaborate with the Sales teams with the collection of outstanding accounts within the parameters of the collection policy.
- Participate in weekly accounts receivable collection meetings.
- Escalate issues in a timely and appropriate manner.
- Support our sales and operations teams to ensure proper treatment of project and direct shipment invoicing.
- Create COD customer accounts.
- Daily cash balance for retail operations.
- Preparation of daily deposits.
- Filing and management of accounts receivable and collection documentation.
- Work with the accounting department to identify efficiencies to streamline processes.
- Participate in the annual inventory count process, as required.
- Escalate issues in a timely and appropriate manner.
- Work with Controller for identify any process bottlenecks and potential efficiencies.
- Back up for Controller for certain deposit and payment related activities as applicable.
Accounts Payable:
- Accumulate vendor invoices through various mediums (email, portal, mail, etc).
- Match invoices to purchase orders and receiving slips identifying any discrepancies.
- Acquire appropriate approvals for invoices with attention to discount and due dates.
- Support maximum discount approach to payment process.
- Entering accounts payable invoices and credit memos into Sage 300.
- Tracking pending credit notes from vendors.
- Preparing payment cycle documentations for weekly vendor payments.
- Work with vendors to maintain accurate balances in the accounts payable subledger.
- Filing of paid vouchers
- Work with other departments with respect to any payment verifications and queries.
Payroll:
- Provide support to Controller with weekly payroll processing in Sage 300, as needed.
- Preparation of Commission reports and reconciliations
General Accounting Support:
- Provide support to Controller with respect to accurate account maintenance.
- Perform account reconciliations as required.
- Support the year end process to ensure timely and accurate information to accounting review.
- Assist with internal reports and analysis related to key performance indicators and trend analysis.
- Work with other departments with respect to queries and general knowledge
- Participate in process improvement initiatives.
- Work within the core values and company culture to promote supportive relationships.
- Participate in any committee meetings and projects, as required.
- Additional duties as assigned, in all disciplines.
Qualifications:
- University degree or College diploma in Business Administration specializing in Finance and/or Accounting.
- 3-5 years of experience in and general accounting role, primarily focusing on accounts receivable functions.
- Enrollment in CPA program, is desirable but not mandatory.
- Intermediate to advanced proficiency in Excel.
- Experience with Sage 300, 2025 version, specifically using the Accounts Receivable, Order Entry, and Payroll modules.
- Strong written and verbal communications, including professional telephone and email etiquette.
- Experience working independently and within a collaborative group.
- Ability to prioritize workload to meet cutoff deadlines.
- Demonstrates analytical thinking, takes initiative, and possesses common sense.